Preparing and Uploading Your Oral Presentation

For Oral presentations, your PowerPoint presentation must be uploaded to the InControl web-site. See the Key Dates table below for the upload deadline.

Important Dates
See the Key Dates table below for important dates regarding manuscript and platform submissions, as well as author registration. These dates are critical to successfully present your work at IRPS, and to have it published by IEEE.

Detailed instructions for Oral Presentations (read below):

Before you get started, it is important that you read the IRPS 2018 Audio/Visual Presentation Standards, Templates available in PDF  and PPTX formats, to ensure that your presentation at the Symposium is readable, and the clarity and impact of your message is maximized. You may also consult with your session chair.

This Symposium poses a unique challenge because we typically project to a large audience and we need to keep the house lights bright enough for everyone to take notes. A visual that is adequate for a group of 10 to 20 people may not be adequate for a large audience. Therefore the visual quality of your presentation is critical and is a key element to the success of your paper. Please follow the A/V standards carefully.

Once you have received the feedback from you mentor and have made the necessary changes, you may upload your presentation file to the InControl web-site – follow the instructions on how to upload your final presentation.

Please note your primary point of contact is always your reviewer and/or session chair. Prior to the conference, direct any questions to your session chair, who will seek further clarification with the presentations chair if necessary during the conference, you may contact the A/V chair or members of the A/V committee.

At the Symposium

  • Please attend the A/V Chair meeting with your Session Chair the evening before your session. Specific instructions will be sent to you prior to the symposium.
  • Review your slides in the A/V setup room no later than the day before your presentation.
  • Bring a backup electronic copy of your presentation with you to the symposium.
  • Bring a hard copy printout of your presentation for the author’s corner. Specific instructions regarding the authors’ corner set-up will be provided to you as the Symposium approaches.

Author’s Corner: All oral presenters are expected to participate in the Author’s Corner immediately following their session. These lively sessions (an IRPS tradition since 1982) allow for one-on-one interaction with the attendees. The goal of the A/V team is to help you present your work as clearly and professionally as possible. We will be happy to help you in any way we can. Please don’t hesitate to ask for help or advice, and ask early in the process.

2018 Key Dates

December 15, 2017Abstract acceptance communicated to authors
January 8, 2018Late papers deadline
January 19, 2018Draft manuscripts due
January 22, 2018Late papers decisions
January 23, 2018Manuscript feedback to authors
January 26, 2018Final manuscript, bio, and copyright forms due
January 26, 2018Presenting authors must register for the symposium by this date
February 19, 2018Visual drafts due to session chair/mentor
February 23, 2018Last day to register on web (Early Rate)
February 26, 2018visual feedback to authors from session chair
March 05, 2018Oral presentation final visuals upload
March 11, 2018Symposium starts with Tutorials in Burlingame
March 13, 2018Technical Program begins in Burlingame