Preparing Manuscripts for Oral and Poster Presentations

Author Instructions for Preparing Manuscripts for Both Oral and Poster Presentations

Congratulations on having your work accepted for presentation at the 2020 IRPS. Below are full instructions for producing your manuscript.

Important Dates
See the Author timeline for important dates regarding manuscript and platform submissions, as well as author registration. These dates are critical to successfully present your work at IRPS, and to have it published by IEEE.

Preparing Final Manuscript
Use the Regular Oral/Poster template or Invited Speaker template to prepare your final manuscript. The suggested length of a paper that accompanies a platform presentation is 6 pages, and there is a 10 page limit. The suggested length of a paper that accompanies a poster presentation is 4 pages, and there is a 6 page limit.

The Proceedings for this conference will be submitted to be published in IEEE Xplore® therefore the quality of your PDF file is important.  The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.  You will have access to IEEE PDF eXpress™ to assist you in preparing suitable PDF files. IEEE PDF eXpress™ is a free online service that will convert your source file to PDF from a number of different publishing platforms, or verify that the PDF you created meets the IEEE Xplore® specifications.  IEEE PDF eXpress™ is not a file submission system and does not capture files.  You will still need to submit your verified file to the conferences when the submission site is open. 

Read the IEEE PDF eXpress instructions and then click here to access IEEE PDF eXpress.

Paper mentoring
A mentor has been assigned to all accepted paper/poster in order to support authors in writing an excellent final manuscript. The mentor will contact authors of accepted papers/posters by January 9. Please submit a draft of your paper to your mentor by January 24.

Final Manuscript
Once you have received feedback from your mentor and made the necessary corrections, log back in to the IRPS submission site and post your final abstract by February 9 (midnight Central Time). You may revise and resubmit your work as many times as you wish until the deadline on February 9, 2020 (midnight Central Time). To withdraw your submission after the site closes, or if you have questions related to the submission process, please email Tracy Holle at

Author Registration for Symposium
In order for a manuscript to be published in the symposium proceedings, it is required that the presenting author register for and attend the symposium to deliver the oral or poster presentation. It is strongly recommended that the paper’s first author be the presenter, although a co-author may serve in this role if the first author is unavailable. Once again, see the key dates for the registration deadline.