Preparing and Uploading Your Oral Presentation

For Oral presentations, your PowerPoint presentation must be uploaded to the InControl web-site. See the Key Dates table below for the upload deadline.

Important Dates
See the Key Dates table below for important dates regarding manuscript and platform submissions, as well as author registration. These dates are critical to successfully present your work at IRPS, and to have it published by IEEE.

Detailed instructions for Oral Presentations (read below):

Before you get started, it is important that you read the IRPS 2017 Audio/Visual Presentations Standards to ensure that your presentation at the Symposium is readable, and the clarity and impact of your message is maximized. You may also consult with your session chair.

This Symposium poses a unique challenge because we typically project to a large audience and we need to keep the house lights bright enough for everyone to take notes. A visual that is adequate for a group of 10 to 20 people may not be adequate for a large audience. Therefore the visual quality of your presentation is critical and is a key element to the success of your paper. Please follow the A/V standards carefully.

Once you have received the feedback from you mentor and have made the necessary changes, you may upload your presentation file to the InControl web-site – follow the instructions on how to upload your final presentation. We will be using audio capture technology to record your presentation and later link it to your PowerPoint visuals to produce the 2017 Virtual IRPS on USB flash drive.

Please note your primary point of contact is always your reviewer and/or session chair. Prior to the conference, direct any questions to your session chair, who will seek further clarification with the presentations chair if necessary during the conference, you may contact the A/V chair or members of the A/V committee.

At the Symposium

  • Please attend the A/V Chair meeting with your Session Chair the evening before your session. Specific instructions will be sent to you prior to the symposium.
  • Review your slides in the A/V setup room no later than the day before your presentation.
  • Bring a backup electronic copy of your presentation with you to the symposium.
  • Bring a hard copy printout of your presentation for the author’s corner. Specific instructions regarding the authors’ corner set-up will be provided to you as the Symposium approaches.

Author’s Corner: All oral presenters are expected to participate in the Author’s Corner immediately following their session. These lively sessions (an IRPS tradition since 1982) allow for one-on-one interaction with the attendees. The goal of the A/V team is to help you present your work as clearly and professionally as possible. We will be happy to help you in any way we can. Please don’t hesitate to ask for help or advice, and ask early in the process.

2017 Key Dates

October 25, 2016Abstract submission deadline
December 16, 2016Abstract acceptance communicated to authors
January 6, 2017Late papers due
January 20, 2017Late paper acceptance decisions made
January 29, 2017Draft manuscripts due
February 10, 2017Manuscript feedback to authors due
February 22, 2017Presenting authors must register for the symposium by this date
February 24, 2017Final manuscript, bio, and copyright forms due
March 1, 2017Draft platform presentation slides due
March 15, 2017Platform presentation feedback to authors due
April 1, 2017Last day to upload platform presentations to web-site
April 2, 2017Symposium starts with Tutorials in Monterey
April 4, 2017Technical Program begins in Monterey